Incomplete Tournament Entry Adventures by Ed Cotter
I’m going to depart from what I was originally going to write to another topic. I will put part 3 up soon, I promise. Ever enter a tournament and wonder if the shift you chose is the shift you’re bowling? Why the average on your recap sheet is not your average? Why you haven’t received your prize check yet?
The reason these questions are ask, the majority of the time, leads back to an incomplete entry. I saw this with our recent State Youth Open and the previous (2007) State Open I managed. There were a number of applications turned in that were incomplete. Incomplete entries created a variety of headaches for tournament managers. Let me address each question.
First, which shift am I bowling, I put down two? If there’s an incomplete address or no address, the tournament manager has no way of mailing a confirmation letter to you. This means that you’ll have to review the schedules that are sent to the bowling centers to see if you are bowling your first or second choice. This process will function much better if a complete and accurate address is on your entry. Ever take notice of the request for an e-mail address? If you supply an e-mail address, a confirmation letter can be sent to your e-mail the moment the entry has been completely processed. There are two major benefits to this, speed and less cost. The speed benefit is you have a confirmation letter the moment the entry is completely processed versus waiting for snail mail to deliver the confirmation letter. The cost benefit is that tournament management doesn’t have to factor in the cost of stamps, envelopes, paper, and ink. The average cost to mail a confirmation letter is about $0.90. Based on the number of entries I accomplished for the previous open, that’s over $100. Let’s take that out of the expense fee and put it in the prize fund. The choice is up to you the entrants.
Second, why is my average wrong on the recap sheet? I won’t belabor this too much since this was a topic of a previous blog. My point here is that if the average boxes empty, the tournament manager is not going to research what your average should be. If the average is entered incorrectly, then it will be entered incorrectly on the recap sheet. I will admit that I have entered a couple of averages incorrectly, which I fund during average verification. Please make sure you verify your average on every recap sheet. Don’t assume that stating it once will fix it every where. It’s the bowler’s responsibility to verify their information as entered on each entry, even if it’s submitted by someone else.
Third, where’s my money? This can be two-fold. First, it could be incomplete or missing address information. Second, it could be your team captain hasn’t given you your winnings yet. The first issue is to make all information is entered onto the entry completely and accurately. You may feel that you have already provided that information when you processed your USBC card. Great, but it doesn’t hurt to be redundant. You don’t have to if you’re not too concerned about getting your tournament winnings. The second issue can be as common as the incomplete address information. Individuals listing themselves as team captains are taking on a responsibility per USBC rules to distribute tournament winnings to their team members. If you are wondering where your money is, ask your team captain first then tournament management.
I’m making a plea now since I’ll be running the 2010 MSUSBC Open. You want timely confirmation letters? Include an e-mail address on your entry and I’ll send your confirmation letter the moment I complete processing of your entry. Make sure your average information is complete. Enter requested average information. If you don’t have a qualifying average then enter N/A for not applicable. Want your money sooner? Make sure your mailing address is enter completely and accurately on your entry. You do this and I promise to make sure I expedite the portions of the process I can because you took the time to help me.
As always, good luck and good bowling and see you at the 2010 Maine State USBC Open at Family Fun Bowling Center.